3 Key Points to Consider When Choosing Event Management Tools

Planning and managing events are often more complex and time-consuming than one might think. However, with the right digital tools, the work can be made easier. With many options to choose from, we have listed three important points to consider when selecting a new Event Management tool in this guide.

Simple and Time-Efficient – for Everyone!
A good tool should help you save time, not add an extra time-consuming task. This applies not only to event administrators but also to those who register for events. Avoid complicated booking forms with unnecessary fields, complex payment options, and too many choices and steps.

It is also important that it is easy to disseminate information and promote your events via email campaigns, social media, or websites.

2. Customized and Prepared for GDPR
In late May 2018, the current Personal Data Act (PuL) was replaced by the EU directive GDPR (General Data Protection Regulation), which governs how we store and handle personal data, such as names, email addresses, and phone numbers. It is always the user, not the creators of the tools, who bears the ultimate responsibility for complying with these regulations. However, it is good to ensure that the tool is prepared with certain functionalities that facilitate compliance, such as:

  • Requiring customers to consent to the storage of personal data in order to make a booking.
  • Allowing customers to easily unsubscribe and have their information deleted.
  • Enabling easy export of customer data in a report.

3. Mobile-Responsive Interface
Today, we do almost everything through our mobile phones, and we always have them with us. Ensure that everything from invitations to booking pages, payments, confirmations, and reminders has full functionality and is visually appealing to mobile users.

With Panzify’s event management tool, the entire process from invitation to follow-up becomes simple and automatic, and you don’t have to worry about GDPR compliance or issues for mobile users.