Adding a new user to your WordPress site is very simple, as we will show you in this quick WordPress guide!
Let’s get started!
In the left menu of your Admin Panel, you will find a section called “Users.” If you hover your mouse over it, you will see some options, including “Add New User.”
You can also click on the section itself, and it will display a list of all users, along with the “Add New” button.
When adding a new user, you need to fill in some information about the user. It is only mandatory to enter a username and email address, so you can decide for yourself if the remaining fields are necessary or not. You can enter a custom password for the user right away or leave the auto-generated one. The user can choose a new password later if desired. To enter a custom password, simply remove the auto-generated one and enter your own. WordPress will indicate whether it is a strong or weak password. A strong password should include uppercase and lowercase letters, numbers, and a special character.
When creating a user, it is important to consider the role they should have. By default, WordPress sets the role as “Subscriber”. The role can be changed as needed, but it’s nice to get it right from the start.
Here’s a brief overview of the different roles:
Subscriber: Can read the entire website but cannot edit the content. This type is used for features that require subscriptions or to allow users to log in and comment on your posts.
Contributor: Can create and edit posts, but cannot publish or delete them. This type is useful, for example, if you want to have a guest columnist.
Author: Can publish, edit, and delete their own posts. They can also upload files. This type is best for recurring contributors.
Editor: Has the ability to work with the entire site, including plugins, updates, and creating or deleting entire pages.
Administrator: Has slightly more privileges than an editor. They can edit and create pages, add plugins, and manage users.
The most important thing to consider when assigning roles is not to give too much power to anyone. An editor or administrator should be someone who understands WordPress functions and won’t accidentally harm your website. For more detailed information on the limitations of each role, read here.
Shop Manager: Can manage your webshop but not administer the rest of the site. They can handle WooCommerce functions and add or remove products. If you have an online shop using WooCommerce, you also have two additional roles:
Customer: Can view the site and their own information, such as previous orders. They cannot edit pages.